Reserving a Space
Review the descriptions below for event spaces, learning studios, study rooms, and meeting rooms to determine the most suitable space for your needs.
- Huddle/study rooms are reserved through Zachry Event Management System (EMS).
- Students can book huddle/study rooms up to 14 days in advance. Please do not email Zachry events or facilities requesting these spaces outside of this time frame.
- To reserve a large event space, outdoor green space, learning studio, or meeting room, submit a request via the “Zachry Facility Reservation Request” form.
- Students can put in reservation requests for all large event spaces, lobbies and green spaces on or after the following scheduled dates: May 1 – students may request for the summer, July 1 – students may request for the fall semester, Dec. 1 – students may request for the spring semester.
- Requests for learning studios will not be accepted until after the 12th class day each semester. Please resubmit your requests at that time.
- Note: Learning studios are not designated for individual or small group study. Please do not submit requests for this purpose.
- Important notes regarding use of rooms.
- Exciting Update!! Zachry has a new streamlined reservation process! The new Zachry Facility Reservation Request Form allows users to submit requests for their preferred event space, learning studio, or meeting room in Zachry.
Request a Large Event space, Learning Studio, or Meeting Room
Zachry Event Reservation Calendar
The Zachry Event Reservation Calendar can be viewed through our Event Management System (EMS) and allows faculty, staff and students from the Texas A&M University College of Engineering to view available space in the Zachry Engineering Education Complex for study sessions, meetings, events, and more. Additionally, this system allows you to view your existing, approved reservations. The reservation website can be accessed at any time, from anywhere, both inside and outside the campus firewall, and on your mobile devices.
View space availability or view an existing reservation
Huddle/Study Rooms
Important notes:
- Students can book huddle/study rooms up to 14 days in advance. Please do not email Zachry events or facilities requesting these spaces outside of this time frame.
- To reserve a huddle/study room, please use the link below.
Large Event Spaces
For more information on the large event spaces, including images and descriptions, see the Large Event Spaces page.
Important notes:
- To request a large event space, please use the link below.
Learning Studios
Important notes:
- No food or drinks are allowed at any time, including bottles of water.
- Furniture and equipment in the learning studios is not to be moved at any time.
- First priority is scheduled classes. After the 12th class day, please submit requests at least 72 hours in advance (excluding weekends, holidays and business closures).
- Learning studios are not always available for many reasons, such as technology updates, facility repair, other preparation arrangements, etc.
- Engineering faculty, staff, and accredited/recognized student organizations can submit a reservation request for a Zachry learning studio.
- Individual access is not granted to learning studios:
- Access is only granted for scheduled events, at which time the doors are scheduled to “open” and “close” according to the approved request information.
- Include prep and tear-down/clean-up time in the time of your request.
- Ensure the doors are closed and everyone has left when your event is over.
- Learning studios prioritize classes throughout the week and have limited availability during the normal class hours for meetings or other events.
- To request a learning studio, please use the link below.
Faculty/Staff Meeting Rooms
Important notes:
- Students cannot book faculty/staff meeting spaces at any time.
- Faculty/staff meeting rooms available for reservation and (capacity) are:
150 (12), 304 (24 plus seven extra chairs), 430 (16), 435 (10), 571 (5), 581 (10), 583 (10), 585 (10), 588 (10). - To request a faculty/staff meeting room, please use the link below.